Operations Manager
From powering space exploration and advancing medicine to enabling defense and shaping the optics inside everyday devices — our impact reaches far beyond today. Join the OPTOMAN team as an Operations Manager.Responsibilities
- Register and coordinate purchase and sales orders; ensure smooth end-to-end order execution.
- Prepare and maintain order data: lead times, quantities, documents, delivery terms, and conditions.
- Ensure order fulfilment follows the approved process; manage deviations by documenting, communicating, and escalating when needed.
- Maintain product and service accounting in CRM: specifications, quantities, cost, expected/actual gross profit, yield (per defined rules).
- Maintain a consistent document structure; ensure strong document control discipline.
- Ensure accuracy of statuses and required fields; record and track discrepancies across systems.
- Ensure sufficient stock of non-standard pallets in the warehouse and maintain optimal e-shop product availability.
- Coordinate replenishment and needs with internal departments and stakeholders.
- Register/fill production orders in the long-term plan according to guidelines; provide inputs to improve planning accuracy.
- Proactively communicate risks (missing materials, lead time issues, non-conformities) on time.
- Execute corrective and preventive actions related to non-conformities.
- Prepare and hand over required customs documents and data to customs and/or couriers.
- Collaborate with logistics partners on the execution level: shipment statuses, document corrections, and operational problem-solving.
- Substitute the Logistics and Warehouse Manager within an agreed scope.
- Identify process gaps (error sources, waste, delays), propose improvements to the Chief Coordinator and Operations Manager, and participate in implementation, improvement, and testing.
- Escalate to the Senior Operations Manager when critical data is missing, customer/deadline risk appears, specifications don’t match, system discrepancies are found, or a process decision is required.
Core missionMake OPTOMAN operations run like clockwork: ensure every order, document, and system record is accurate, compliant, and on time — while actively improving processes, preventing issues, and enabling teams to deliver world-class optical products without friction.
Required superpowers
- Bachelor’s degree (preferred: engineering sciences or management).
- 1+ year of experience in a similar role (procurement, accounting, operations, order coordination).
- Strong MS skills: MS Office, experience with ERP/MRP systems with a strong document management discipline.
- Ability to handle high information flow with strong attention to detail and accuracy.
- Basics of logistics, customs processes.
- Understanding of optical specifications (e.g., coating types) and ability to spot mismatches (advantage)
- Fundamentals of inventory/accounting (products/services).
- English B2 (spoken and written).
Rewards
- Competitive compensation: €2,200–€3,400 gross + annual bonus scheme (final offer based on your expertise and scope).
- €1,000 annual personal benefits budget (MELP): choose what fits you best - health insurance, 3rd pillar pension, or other wellbeing/perks.
- Extra time off that grows with you: +1 paid day off on each work anniversary (up to 5 extra days), on top of standard annual leave.
- Stock option opportunity: a chance to share in long-term value creation and contribute to meaningful growth initiatives.
- Learning & growth support: a flexible L&D budget for relevant courses, certifications, workshops, and conferences (with a simple approval process).
- Hybrid work, done right: flexibility and a workplace not tied to a single desk, supported by clear ways of working.
- Team & work support: a separate budget for team-building and work-related tools/items, plus an additional phone budget.
- Great people, healthy culture: a supportive, collaborative team with a superhero mindset - we help each other win - plus company-wide events throughout the year.
- Strong onboarding: structured onboarding, training, and dedicated mentors to help you ramp up smoothly.
- Referral rewards & life moments: referral bonus for successful hires, and one-time support for special occasions (marriage, birth of a child, and other significant life events, per policy).
If you're ready to challenge limits and stand behind work that changes industries and improves lives, you might just belong with us.
Submit your application through the platform. All submissions will be treated in strict confidence. We will contact only those candidates selected for further consideration.